Function Information

For function/event enquiries and bookings Email:  secretary@auburnbowls.org.au

 

Please don’t hesitate to get in touch with us to discuss your needs or to ask any questions

What we offer

Auburn Bowls provides a relaxed and welcoming environment for your event. 

You have a choice of booking a combination of our dining/function room, kitchen, &  BBQ area. There is the option of bare foot bowls on our synthetic green with use of our club bowls and some instruction to get you set up & going.  We also have a pool table and darts for your group’s use. We are a fully licenced venue with drinks available to purchase from our bar at very reasonable prices. 

Cost of booking our venue

Hall hire fee: $250 +GST =$275  includes bowling (hire fee is paid up front as confirmation of booking), this includes the option of bowling.

Bar person : $30 per hour (one bar person per 29 guests) . Drinks/bar tab to be paid at the end of the function.  

Special discounted  fees for functions apply to:

Club Members $100+GST $110 (personal events only) and

 Community groups/not for profits -contact Club Secretary

Your booking will be confirmed on payment of the Hall hire fee which will be taken as confirmation of your booking as well as acceptance of our Terms and Conditions.-refer below

What information do we need from you?

For the booking

Proposed Booking Date & time  (advise if early access is required for set up/decorating)

Contact name, phone and email address:

What part of the premises? function/Dining room and/or BBQ/bar

Estimated Number of attendees:  adult/children

Prior to the function

Confirmation of estimated numbers

Do you plan to bowl? If yes, estimated numbers

Let us know if you are  engaging professional entertainers like a band, DJ as well as your proposed catering arrangements-e.g. BYO food or professional caterer etc.

Common Questions

What days times are you available to book functions? Our club house is  open 7 days per week. However, Saturdays during the bowls pennant season (October to February/March ) are generally not available for functions.

Our busiest time is late November and December so book early to avoid disappointment!

Numbers/capacity

The maximum seated is 80 people (which is more than comfortable).

The BBQ area seats around 20 people.(more for stand up)

We can accommodate groups for bowls, larger groups can always rotate bowlers. Let us know if you would like us to facilitate a game, Crackerjack style!

What type of events has the Auburn Bowls Club hosted? We’ve hosted many corporate planning events, weddings, engagements, club presentation nights,  fundraisers such as trivia nights or Crackerjack events as well as birthday celebrations, many Christmas parties plus team building, training, seminars. It is up to you!. Looking for a venue to hold meetings? Look no further. Auburn Bowls Club provides meeting facilities  for many local community groups and local businesses.

Do you allow bookings for 18th and 21st Birthdays? No, we are unable to host these events.

Is the space private? Whilst we tend to limit functions to only one group at a time, however  the bar area is also used by Club members most days after 4pm, so it you require a separate space it is best to book the dining/function room.

Is the space air-conditioned? The bar and dining room are air-conditioned.

Do have a projector etc ? Our dining/function room has AV projector & screen, microphone/PA and white board for your use so it is perfect for a seminar or group working space. (If you need any of these please let us know when you are booking)

Do you have commercial kitchen/caterers? We don’t have in house caterers but you can BYO food  or bring in catering/caterers, we provide you will full use of our kitchen.  You are also welcome to order from outside food delivery services. Please ask if you need any recommendations for caterers.

Adjacent to the function room is a kitchen which is fully equipped. We have cutlery and crockery  & some table clothes available. You will need to provide napkins and any decorations/table pieces, disposable plates and cutlery (if required).

Can we use your BBQ?  You will have the option of using our new BBQ. The Club will provide BBQ utensils.

What if it rains? Reasonable requests to reschedule events will be considered., You may wish to continue the event and pivot to indoor activities.

 

Booking Terms & Conditions

We request that the following guidelines be adhered to and that they are made aware to your group (remember we are a volunteer run Club!).

 Check-in of guests:

All guests to QR check-in.

Only (min) double vaxed guests. NO exceptions.

Bowling:

Shoes: On the greens, you can go barefoot or you can wear flat soled sport runners (no heels).

If the event is in the daytime, don’t forget to bring hat/sunscreen!

Take good care of the club bowls. Do not throw or drop the bowls on the green (this damages the green).

NO drinks on the bowls greens.

At the end of the session bowls are to be returned to the tubs/holders in sets

Smoking: No smoking on the greens, inside the building or in the BBQ area.

Drinks :

Due to the requirements our Club’s liquor licence, BYO of alcohol is not allowed.

All beverages (alcoholic and soft drinks) must be purchased from the club bar.

Children: Children must have parental supervision and we remind you that our Club is a bowls club and not a playground!.

At the end of the function (clean up) We recommend you start the process before your “volunteers” disappear!.

The area is to be left clean and tidy including the BBQ and/or kitchen (if used).

All food, decorations and rubbish must be removed before leaving the premises. Rubbish bins are located at the front of the property on the left before exiting via the front gate.

Food is NOT to be left on premises after the function (Food Safety Act requirement)

Dining room chairs and tables to be returned to the position that they were found in.

email
location
phone

2b Munro St Hawthorn East 3123

9882 2138